Confirmation Guideline – Weddings

7 Days from receipt of the Wedding Agreement

We will require your signed acceptance of the WEDDING Terms and Conditions Agreement.

14 Days from receipt of the of the Wedding Agreement

Your Initial, non-refundable 50% deposit, will now be due within 7 days of signing this Agreement.

In order for us to confirm your event, please fax or email us the proof of payment or deposit slip as well as the signed acceptance of our Group, Conference & Event Agreement.

It is important to take note that we DO NOT accept any form of Cheque payment, delivered or deposited into our bank account, unless prior written approval from the General Manager of the Royal Elephant Hotel & Conference Centre is obtained.

In addition we require a Credit Card Authorisation Form which needs to be completed, signed and send back to us for all incidental expenses and as security on any extras.

14 Days prior to your Wedding Agreement

We now will need your final numbers of delegates attending the event.

Your final 50% balance of the prepayment as stated in the Group, Conference & Event Agreement as well as Event Terms & Conditions Agreement will now be due.

Please fax or email us the proof of payment or deposit slip.

Again it is important to take note that we DO NOT accept any form of Cheque payment, delivered or deposited into our bank account, unless prior written approval from the General Manager of the Royal Elephant Hotel & Conference Centre is obtained.

We also require your signed acceptance on the Event Function sheet. Please fax or email us your signed acceptance.

3 Days prior to your Wedding Agreement

We now require a full detailed rooming list for hotel room allocations.

Should we not receive this in time we will not be able to personalise guest registration cards.

E&OE – Errors and Omissions Excepted